Privacy Policy
Privacy Policy
Last updated: November 2025
Waterlooville AFC (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information when you interact with us online, in person, or through other means.
By using our website or contacting us, you agree to the terms set out in this policy.
1. Who We Are
Waterlooville AFC
Established 2025
Email: chairman@waterloovilleafc.co.uk
Commercial Enquiries: commercial@waterloovilleafc.co.uk
We are the Data Controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
We may collect and process the following personal information:
Contact details: name, email address, telephone number.
Communication data: messages, enquiries, and correspondence you send to us.
Marketing preferences: your choices regarding how you wish to hear from us.
Technical data: IP address, browser type, and website usage information collected via analytics tools.
Volunteer or sponsorship data: details provided when applying to support or partner with the club.
We collect this information when you:
Fill out contact forms or email us directly.
Subscribe to newsletters or updates.
Engage with us on social media.
Apply for sponsorship, volunteering, or partnership opportunities.
3. How We Use Your Information
We use your information to:
Respond to your messages and enquiries.
Manage club operations, communication, and events.
Send newsletters, announcements, or updates you have subscribed to.
Improve our website, content, and supporter experience.
Fulfil our legal and regulatory obligations.
We will only use your data where there is a lawful basis, such as consent, legitimate interest, contractual necessity, or legal obligation.
4. Sharing Your Data
We will never sell or trade your personal information.
However, we may share your data with:
Service providers who assist with website hosting, communication, or analytics.
Football governing bodies or associations, where required for compliance or registration.
Law enforcement or regulators, if required by law.
All partners and service providers are subject to strict confidentiality and data protection agreements.
5. Data Security
We take data protection seriously and have put in place suitable technical and organisational measures to safeguard your personal data against unauthorised access, alteration, disclosure, or loss.
Your data is stored securely, and access is limited to authorised club personnel only.
6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying legal, accounting, or reporting requirements.
When your data is no longer required, it will be securely deleted or anonymised.
7. Your Rights
Under UK data protection law, you have the following rights:
The right to access your personal data.
The right to request correction of inaccurate information.
The right to request erasure of your data.
The right to withdraw consent at any time.
The right to object to or restrict processing.
The right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
To exercise any of these rights, please contact us at:
Email: chairman@waterloovilleafc.co.uk
8. Cookies
Our website uses cookies to help us understand how visitors use our site and to enhance your browsing experience.
You can choose to accept or decline cookies through your browser settings.
A detailed Cookie Policy will be made available soon.
9. Third-Party Links
Our website may include links to external sites. We are not responsible for the privacy practices or content of these websites, and we encourage you to read their policies before providing any personal data.
10. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in law or our operations. Any updates will be posted on this page with a new “Last Updated” date.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us: